Manual notary coordination remains one of the most time-consuming and costly parts of the closing process for title companies and signing services. From finding qualified notaries to juggling calls, sending emails, troubleshooting issues, and managing vendor payments—staff lose valuable hours each week on repetitive tasks. The result? Slower closings, higher costs, and limited scalability.
To uncover how leading organizations are solving these challenges, Snapdocs surveyed 35 title companies and signing services in July 2025. Each respondent manages 500+ signing orders annually through Snapdocs Notary Connect, and together, these teams have automated more than 1.9 million orders.
The research offers a clear takeaway: notary scheduling automation transforms title company operations from an efficiency bottleneck into a scalable growth engine.
Nearly every respondent (97%) reported faster scheduling after adopting notary scheduling automation. On average, coordination time dropped from 30 minutes to just 6 minutes per order—an 80% reduction.
Before automation, teams spent hours chasing notary availability, confirming appointments, and managing back-and-forth communications across phone, text, and email. With Snapdocs Notary Connect, those repetitive steps are streamlined or eliminated, freeing staff to focus on client relationships and higher-value work.
“Best decision we ever made. Hours of manual work saved each week.” — Notary Connect Customer
Seventy-two percent (72%) of surveyed teams reported that automation allowed them to manage more signings without increasing headcount. For many, the time saved directly translated into greater capacity—half of these teams doubled their signing volume.
In fact, 59% of respondents said Snapdocs Notary Connect reduced their overall team workload. By removing manual scheduling steps, title and signing services improved communication, expanded notary coverage, and created a better client experience.
“With Notary Connect, you can see when the notary downloads docs and track the signing in real time.” — Notary Connect Customer
Efficiency improves proportionally with automation. The title and signing teams that automate the majority of their notary scheduling orders (75%+) are able to manage 90% more signings compared to their peers.
Higher adoption of automation directly correlates with a reduction in signing coordination time. As teams automate more orders, staff are freed to focus on relationship-driven work, customer satisfaction improves, and business growth accelerates.
For organizations exploring notary scheduling automation, the research points to three best practices that unlock measurable efficiency gains:
Automation isn’t just about working faster—it’s about creating capacity to scale. By eliminating repetitive manual steps, title companies and signing services can manage higher order volumes, reduce costs, and deliver a more seamless client experience.
Snapdocs Notary Connect is purpose-built to deliver these outcomes: intelligently matching notaries, streamlining communication between all parties, and providing real-time visibility into every signing. The result? Fewer bottlenecks, more capacity, and measurable operational efficiency gains.
Download the full 2025 Notary Scheduling Efficiency Report to explore all benchmarks and insights.